Warrant

Seeing is Believing

Don't like to read? Grab your popcorn and watch the complete process of the electronic search warrant system in our comprehensive overview.

Manage Users ez-ily

Each law enforcement agency has full control of managing their own roles and user accounts within their organization. This includes the ability to add and remove users and assign permissions tailored to their needs. By empowering law enforcement agencies to handle these tasks independently, the system ensures that user accounts are always up-to-date and aligned with the agency’s operations. This self-sufficiency enhances overall efficiency, keeps user information accurate, and strengthens security within the system.

Real-Time Status Queue

Officers can monitor the status of submitted warrants, providing real-time updates and detailed insights into the progress and current status of a submitted warrant.

Customized Notifications and Reminders

When an officer submits a warrant to the on-call prosecutor/DA, the prosecutor/DA will receive customized notifications via text, email, and/or phone call, alerting them that the warrant is ready for review. If a prosecutor does not respond promptly, additional reminder notifications can be sent.

Approvals and Rejections

Prosecutors/DAs can approve, modify, or reject warrants. If a warrant is rejected, prosecutors have the option to add notes and return it to the officer, detailing the necessary corrections.

Sealing Requests

Officers or prosecutors can easily add a request to seal the warrant packet when needed. This feature automatically adds a sealing entry template into the warrant packet, allowing the judge to sign with a single click.

Managing Judge Availability and Assignment 

Judges can make themselves available to receive warrants with just a few clicks, enabling officers to choose from a drop-down list of available judges. Alternatively, the court can upload the schedule into the system, allowing judges to be automatically assigned based on that schedule.

If the on-call judge is unavailable, the system can automatically notify a backup judge. Judges can designate themselves as the backup or utilize a preconfigured schedule to ensure a seamless reassignment process.

Custom Notifications

Judges receive notifications of submitted warrants via text, email, and/or phone call, with notification types varying based on the warrant type, time of day, or if the warrant is marked as an emergency.

Digital Signatures

Judges can apply their e-signature to all types of documents, including sealing entries and returns, from any device with an internet connection, including smartphones, tablets, or laptops.

This e-signature not only authenticates the document but also enhances security through digital verification. For added protection, a PIN code can be enabled as an extra layer of authentication each time a signature is applied to a packet, ensuring that only the authorized user can complete the signing process.

Swear-In Process

Judges have the option to swear in the officer through a recorded phone call directly from the system or use the officer’s phone number to place a non-recorded call. Audio from recorded calls is automatically attached to the warrant packet.

Returns

Officers can upload their return documents to the search warrant packet and apply their digital signature. They can then send the return to the judge for an electronic signature or directly to the clerk's office for processing.

Clerks can access the Warrant application through the portal to approve or reject the submission. Alternatively, an email containing a link to the document can be sent to a designated email address for downloading and processing.

Clerk Queues

Multiple queues can be defined to handle sealed or unsealed warrant packets to ensure the correct staff in the clerk's office receives the warrant packet.

Completion Reminders for Officers

Persistent reminders can be set to automatically notify officers when a return is still required for designated packets. These timely prompts help ensure that every packet progresses through the entire process to completion.

Define the Court's Warrant Process

We understand that each court has its unique process. Therefore, our system is fully adaptable to meet your court's specific needs, language, and procedures.