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Warrant

Electronic Search Warrant System

Warrant by ezJustice

In just a few clicks, our innovative platform seamlessly connects law enforcement with on-call Judges and District Attorneys / Prosecutors, facilitating every step from warrant creation and signature to submission and electronic review, judicial swearing-in, and approval or rejection of search warrants. 

Seeing is Believing

Don't like to read? Grab your popcorn and watch the complete process of the electronic search warrant system in our comprehensive overview.

Which Role Do You Play?

Explore each role in more detail.

Law Enforcement Process

Warrant provides law enforcement with a dedicated portal for creating, submitting, and returning search warrants, streamlining the warrant process from start to finish. The portal includes intuitive prompts to guide officers through each step, ensuring all required information is provided. Additionally, Warrant seamlessly connects law enforcement with an available judge for fast review and approval, making the process more efficient while maintaining legal accuracy and accountability.

Warrant Templates

Standardized Templates or Custom Uploads

Officers have the flexibility to either use the court’s pre-existing templates or upload their own documents. This dual-option approach accommodates the inclusion of unique or non-standard warrants that may not be covered by the court's templates. Courts can also offer standardized templates for frequently used warrants.

Manage Users ez-ily

Each law enforcement agency has full control over managing their own roles and user accounts within their organization. This includes the ability to add and remove users, as well as define and assign permissions tailored to their needs.

User management
Law enforcement inserts their e-signature to a search warrant with just one click using ezWarrant an electronic search warrant system by ezJustice

Digital Signatures

Digitally certified e-signatures are easily configured and inserted into designated areas of a template, or users can utilize the drag-and-drop feature for unique or custom uploads.

View Real-Time Statuses of Submitted Warrants

Officers can efficiently monitor the status of submitted warrants, providing real-time updates and detailed insights into the progress and current status of a submitted warrant.

Officers can view their warrant status on ezWarrant an electronic search warrant system.

Prosecutors & District Attorneys

Warrant is tailored to support the distinct warrant processes of each court, offering both flexibility and efficiency. A notable feature is the optional Prosecutor/District Attorney (DA) review step, which adds an extra layer of checks and balances. This functionality enables prosecutors or DAs to electronically review, approve, and e-sign warrant requests. Available prosecutors receive notifications via voice call, text message, or email, ensuring a seamless process that upholds judicial integrity while providing the convenience of electronic approvals.

Prosecutors receive text message alerts when a search warrant is submitted to them via ezWarrant, electronic search warrant system by ezJustice

Customized Notifications when a Warrant is Submitted

When an officer submits a warrant to the on-call Prosecutor/DA, they receive customized notifications via text, email, and/or phone call alerting them that the warrant is ready for review. Additional reminder notifications can be sent if a prosecutor does not respond promptly.

Approvals and Rejections

Prosecutors/DAs can approve, modify, or reject warrants. If a warrant is rejected, prosecutors can add notes and return it to the officer detailing the necessary corrections.

Notes Image (1)
Prosecutors can download a warrant template created by officers and make changes with ezWarrant electronic search warrant system

Modifications for Officers

Prosecutors can download the warrant template created by the officers, make necessary changes, and then re-upload it into the system. This streamlined process allows for corrections without starting from scratch, significantly saving time. Once updated, the warrant is sent back to the officer for review and e-signing.

Sealing Requests

Officers or Prosecutors can easily add a request to seal the warrant packet when needed. This feature automatically incorporates a sealing entry template into the warrant packet, allowing the judge to sign with a single click.

Add a sealing entry for the judges as a prosecutor on ezWarrant an electronic search warrant system by ezJustice

Judges Process

Warrant streamlines the search warrant approval process by promptly notifying available judges when a warrant is ready for review. Judges receive customized notifications, ensuring they can respond swiftly from any location on any device. Judges can quickly swear in the officer within Warrant and electronically sign the document. The requesting officer is notified once the process is complete, facilitating quick and efficient search warrant execution.

Judge Text Reminder

Text/Call/Email Notifications

Judges receive notifications of submitted warrants via text, email, and/or phone call, with notification types varying based on the warrant type, time of day, or if the warrant is marked as an emergency.

Recorded Swear-Ins

Judges have the option to swear in the officer via a recorded phone call directly from the system or can simply utilize the officer's phone number to place a non-recorded call. The audio from recorded calls is automatically attached to the warrant packet in MP3 format. Additionally, judges can choose to conduct a video swear-in.

ezWarrant Recorded swear Ins
Duty Judge Schedule

Managing Judge Availability and Assignment 

Judges can make themselves available to receive warrants with just a few clicks, allowing officers to select from a drop-down list of those available. Alternatively, the court can upload the schedule into the system, allowing the system to automatically assign judges based on the schedule.

If the on-call judge is unavailable, the system can automatically notify a backup judge to handle the warrants. Judges can make themselves the backup judge or utilize an uploaded backup judge schedule to ensure seamless assignment.

View Prosecutor/DA Approval

The judge can review the detailed records of when the warrant was submitted and approved by the prosecutor or district attorney. This review process provides assurance that all required protocols were followed, verifying that the necessary approvals were obtained before proceeding.

Judge Screenshot 3
Digitally Certified Signatures

Digitally Certified Signatures

Judges can apply a digitally certified signature to all types of warrants, including sealing documents, from any device with an internet connection, including smartphones, tablets, or laptops.

This digitally certified signature not only authenticates the document but also enhances security through digital verification. For added protection, the signature process can be secured with a PIN code, ensuring that only the authorized user can apply a signature.

Additional Features

As dedicated software developers, we are constantly seeking opportunities to enhance our system. If you can envision it, we have the expertise to bring it to life, optimizing and elevating the warrant experience.

Returning Warrants to the Clerk's Office

Warrant streamlines the submission of warrant returns to the clerk's office with a fully electronic workflow. Clerks can either review and process submissions directly through the Warrant portal or access a secure email link to download the documents. To ensure prompt and efficient handling, courts often use dedicated email distribution groups for sealed and unsealed warrants, ensuring that the appropriate staff receives and processes the returns swiftly.

Officer text reminders (3)

Reminders for Officers

Automated recurring reminders are delivered straight to officers to guarantee they submit returns promptly and effectively.

 

Clerk's Portal 

Clerks can access the Warrant application via the portal to approve or deny the submission. Various queues can be established to manage sealed or unsealed warrant packets, ensuring they reach the appropriate staff in the clerk's office. Alternatively, an email with a document link can be sent to a designated email address for downloading and processing.

Clerks Queue-1
Warrant packets store all documentation relating to a warrant ex. sealing entry, affidavit, search warrant request.

Warrant Packets

Officers can upload their return documents to the search warrant packet and apply their digital signature. They can then send the return to the judge for an electronic signature or directly to the clerk's office for processing.

System Configuration & Customization

Warrant is designed with exceptional flexibility, allowing courts to configure the system to meet their unique processes and requirements. From utilizing optional reviews by Prosecutors or District Attorneys to customizing notification preferences for judges and clerks, Warrant can be tailored to each court's process. The platform supports a range of configurations, including user roles, access levels, and document management procedures, ensuring that courts can configure the system to enhance their warrant process while maintaining adherence to their specific legal protocols.

Notification Workflow

Customizable Notifications Per Warrant Type

Notification workflows can be customized for each type of warrant packet and configured differently based on the time of day and whether or not it was marked as an emergency. Text messages, emails, and/or phone calls are tailored for business hours, after-hours, and emergency situations and can include specific details from the submission.

Define the Court's Warrant Process

We understand that each court has its unique process. Therefore, our system is fully adaptable to meet your court's specific needs, language, and procedures.

Warrant routing
gavel and computer

System Security

We prioritized security and accessibility in the design of Warrant, implementing robust measures across the platform to safeguard sensitive documents and data. Every aspect of the system is built with security in mind, ensuring a reliable and protected environment for users.

The Best Part?

$200 Per Month/Court

Warrant is licensed by the court, not by law enforcement agencies.

  • Includes up to four Judges
    • Each additional Judge is $50 per month.
  • Unlimited Law Enforcement Agencies and Users
  • Unlimited Prosecutors and District Attorneys
  • Unlimited document signatures
  • Preloaded court-customized warrant templates
  • Law enforcement access to all Warrant courts in the state
  • Custom Notification Workflows (text messages, phone calls, and emails)
  • On-site, virtual, written, and/or video training
  • US-based (Ohio) customer support